If you want your employees to be as productive as possible, you’ve got to learn the right skills to monitor them and make sure that they’re on task without micromanaging. There’s a fine balance between ensuring that they’re doing their job and making them feel like they haven’t got the space to do so.
Successful businesses run on honesty and transparency, and with all the technology around us, there are ways that we can keep on top of our employees from a distance, and without it being too time-consuming. Let’s talk about four ways that technology can help you monitor your employees.
1. Group Chats
Group chats might be considered an older technology now, but it still has its place in the office environment. If you or your employees work remotely right now and need to be able to communicate about certain things, then employing technology to make it easier is going to set you up for success.
When monitoring your employees, it’s essential to be able to get in touch with them when necessary. Try implementing a group chat for this purpose.
2. Get Rid of Manual File Sharing
How many times have you become frustrated at the reality of having to wait for minutes or even hours sometimes to get a file from an employee that you needed yesterday? On the flip side, how many times have your tasks been held up by an employee asking for a file that takes ages to go through?
If you want to save a lot of time sharing files with your employees, then consider file-sharing tools. Technology is advanced enough these days to allow for quick, efficient file-sharing that can get important documents where they need to go within minutes.
3. Consider an Insider Threat Program
While managing employees, most of the time requires just keeping on top of the day to day tasks and interactions, every now and then there are security breaches that can take you by surprise.
As much as you’d like to trust every single one of your employees, the reality is that you’re not going to be able to keep track of everything they do all the time. When you have multiple users directly accessing secure business software, there is a small risk that they might compromise confidential data. This is a way to protect your company’s private software and data from internal threats, like rogue employees.
4. Automate the Time Tracking Process
If your employees are still using time cards to manually log their hours, then there is always room for human error. It’s also an extra task for your employees to do, which is going to slow them down every so slightly.
If you want to make sure that your employees are honest about time worked, and you want to save time processing the timesheet at the end of the week, make it all automated. This way, your employees can get back to work and not worry about how much time they’ve clocked up.
It’s not easy keeping on top of your employees. However, with all the technology in the workplace these days, it’s easier to ensure your employees are productive, and that your company software is protected from internal threats.
